Ending Cover Letter With Enclosure

Cover Letter Spacing Guidelines

Should you single space or double space a cover letter? How much spacing should there be between paragraphs? What about spaces between your closing and signature? How should an email cover letter be spaced? What else do you need to do to properly format a cover letter to send with a resume when applying for a job?

The format of a letter refers to the way the letter is arranged on the page. The format includes spacing, indentation, margins, and more.

When you're writing a cover letter, the spacing is important regardless of what form your letter is in. An email cover letter needs to be as properly formatted as a typed cover letter.

Read below for cover letter spacing and general formatting guidelines for both typed letter and email cover letters. Two sample cover letters - one for a typed letter and one for an email letter - are included.

Cover Letter Spacing Guidelines

  • Leave a space between your address and the date.
  • Leave a space between the heading and the salutation.
  • Leave a space between each paragraph.
  • Single-space the paragraphs in your cover letter or email message.
  • Leave a space between the final paragraph and your closing.
  • Leave a space between the closing and your signature.
  • When you're sending a typed letter, include a handwritten signature, and a typed signature underneath it.
  • When you're sending an email message, leave a space after your signature, with contact information. If you have a formatted email signature, use this for your contact information.
  • Your cover letter should be one page or less.
  • Use a 10- or 12-point font that is easy to read like Times New Roman, Calibri, or Arial.
  • Align your cover letter to the left. In Microsoft Word, select your letter and click on Align, Text, Left.
  • Format an email cover letter just like a traditional letter with spaces in between each paragraph and your signature.

How to Use Letter Samples and Templates

Letter examples and templates help you with the layout of your letter. They also show you what elements you need to include, such as introductions and body paragraphs.

Along with helping with your layout, letter samples and templates can help you see what kind of content you should include in your document, such as a brief explanation of a lay-off.

You should use a template or example as a starting point for your letter. However, you should always personalize and customize your cover letter, so it reflects your skills and abilities, and the jobs you are applying for.                                                                                                       

Sample Mail Cover Letter Spacing

Your Name
Your Street Address
Your City, State, Zip
Your Phone Number
Your Email Address

Date

Dear Hiring Manager:

First Paragraph:
The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for.

Middle Paragraphs: 
The next paragraphs of your cover letter should describe what you have to offer the employer. Make strong connections between your abilities and their needs. Use several shorter paragraphs or bullets rather than one large block of text.

Keep the paragraphs single-spaced, but leave a space between each paragraph.

Final Paragraph: 

Conclude your cover letter by thanking the employer for considering you for the position.

Sincerely,

Signature (Handwritten)

Signature (Typed)

Sample Email Cover Message Spacing

Subject: Your Name - Sample Position Application

Dear Hiring Manager:

First Paragraph:
The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for.

Middle Paragraphs: 
The next section of your cover letter should describe what you have to offer the employer. Provide details on your qualifications for the job. Keep the paragraphs single-spaced, but leave a space between each paragraph.

Final Paragraph: 
Conclude your cover letter by thanking the hiring manager for considering you for the job.

Best Regards,

Your Name
____________

FirstName LastName
Email Address
Phone
Cell Phone
LinkedIn Profile (Optional)

Cover Letter Articles and Advice

Make a great impression with a properly formatted cover letter

A properly formatted cover letter attached to your resume is a great way to show a prospective employer that you are interested in the job being offered—a cover letter may even give you a valuable advantage over other candidates.

Whether you fill out an official application provided by the employer or you are asked to send in a resume, we recommend taking the time to write a cover letter.

Remember, in addition to your resume, a cover letter is the first impression that a prospective employer will have of you—make it a good one!

Take time to present yourself professionally on paper

It is generally good practice to use a standard business letter format. Remaining within the one-page maximum, your letter should be printed on basic, white, letter-size paper and typed in a business-style font such as Times New Roman, Calibri, or Arial, usually in an 11- or 12-point size. Regardless of the industry in which you seek employment, we suggest avoiding fancy colors or lettering, as this may appear unprofessional.

Remember that you want to encourage the prospective employer to review your resume with the mindset that you are a professional; you do not want him or her to be deterred by an overly casual approach.

How to format a cover letter

When you are formatting your cover letter, remember that you must include a header, an introduction, the body, and a closing. These sections can be separated into individual paragraphs. Looking at cover letter examples can sometimes help in the process of creating a properly formatted cover letter.

Header

At the top of the letter, include your name and complete mailing address; leave some space, then add the recipient's name, title (if any), and complete mailing address. Add the current date as a separate line.

For example:

Jane Doe
123 Spruce Avenue
Anytown, MI 12345

 

John Smith, Human Resources Manager
Acorn Merchandising
456 Maple Way
Anytown, MI 67890

 

23 June 2009

Following this, include a reference section (for example, RE: technical position at ABC Company). You may also wish to indicate by what means your letter was delivered, i.e., Via Fax, In Person, etc., again on a separate line.

Next, add your opening salutation; for example:

Dear Mr. Choi:

or

Dear Hiring Managers:

Please note that a full colon is placed after the name or title and not a comma, which is used only in casual writing.

Introduction

This section should briefly indicate the position for which you are applying; here, you can also thank the employer for an earlier conversation you may have had with him or her regarding the position or indicate how you heard about the position (i.e., from a website, a newspaper ad, etc.).

Body

Here, you will list your qualifications, experience, and any specific points of note, such as availability. You should also highlight your skills and characteristics as they pertain to the position. This part of the cover letter is all about showing the employer what you have to offer and why you're the right candidate for the job. Learn more about what to include in your letter with How to Write a Letter, an ebook available now on Amazon.

Closing

In the closing of your cover letter, thank the employer for his or her time in reviewing your application. You should also mention that you look forward to discussing the position in more detail with the employer in the near future. Ask him or her to "contact you at the number (or numbers) listed below," which will be placed after your signature at the bottom of the page.

The closing also includes the final salutation, which can be written as follows:

Sincerely, 

or

Respectfully,

Note that in each case, a comma follows the final salutation. After the closing salutation, double-space and type your name. If you will be printing and mailing this letter, leave four lines between the final salutation and your typed name, which will give you room to sign your name. On the next line under your typed name, type your phone number(s), since you mentioned in your closing for him or her to contact you at the number(s) shown below.

It's important to provide a notation at the end of your cover letter stating there are additional documents in the envelope for the employer to review (i.e., your resume). The way to make this notation is as follows:

  • Double-space after your contact phone number(s) and type the abbreviation Encl. (for one enclosure) or Encls. (for more than one). This section can also designate who else is receiving a copy of this letter and enclosures. This is done by double-spacing and typing cc: File, or cc: Human Resources, if applicable. This should be the final item on the page.

Here is an example of how the closing salutation would appear with all of the above included after it:

Respectfully,

 

Jane Doe

 

Home phone: (xxx) xxx-xxxx
Cell phone: (xxx) xxx-xxxx

 

Encl.

 

cc: Human Resources

From format to content

Formatting a cover letter is not always easy, but with these helpful hints and tips you'll definitely make a memorable first impression. Keep in mind that nothing screams unprofessionalism like a nicely formatted cover letter that is filled with spelling and grammar errors. To ensure your resume and cover letter are error-free, submit them to our resume editors.

Image source: Hitarth Jadhav/Pexels.com

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